Legal Assistant, Workers’ Compensation

Job Type:

full-time

Summary:

Assists legal teams with administrative duties including the gathering of medical records and invoices, scheduling appointments and depositions, scanning client documents, file preparation, and both verbal and written client communication.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Logs in medical records to client files including mail, medical records, medical bills, hearing notices, discovery.
• Schedules depositions, mediations, client appointments, referral lunches, client meetings
• Assembles the medical index and follows up on the acquisition of medical records.
• Keeps clients informed by maintaining contact, communicating case progress.
• Maintains case costs by verifying outstanding balance with attorney, clients, and providers.
• Enhances trial proceedings by organizing evidence, preparing exhibits, scheduling witnesses; ensuring that witnesses are ready when needed.

Other Responsibilities:

• Responding to and scanning all incoming mail documents.
• Prep files for depositions and mediations
• Confirm client appointments, depositions, and mediations.
• Takes new client intake calls (after 90 days on the job)
• Closes files and then strips down the files.
• Take a picture of the client for the case file.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision.
• Sound business acumen regarding administrative and clerical procedures and systems such as Microsoft Office.
• Highly organized with the ability to juggle multiple deadlines.
• Strong written and verbal communication skills coupled with attention to detail.
• Possesses sound judgment and is decisive.
• Legal experience (preferred)

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or Experience
High School Diploma required. Bachelor’s degree preferred. Experience in worker’s compensation and/or a law firm is a plus.
• Language Skills
Ability to write basic business correspondence and articulate emails.
• Computer Skills
To perform this job successfully, an individual should have knowledge of the Internet, Spreadsheet, Outlook, Word, and Case Management software. Excellent typing skills required. Dictation transcription experience is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for long periods of time.
• Ability to type quickly and efficiently.
• Ability to work on and look at a computer screen for long periods of time.
• Ability to talk into a phone/headset for long periods of time.